The recommended process for managing your staff's roles is as follows:
- Review the table below to understand what privileges are granted to each role.
- Assess your staff and decide which role each member should be assigned.
- Navigate to the Staff area of the Portal and assign the proper role to each staff member.
Note: If yours is an existing agency that already has created staff, those staff will remain assigned to whatever role the Administrator originally assigned.
|Admin||Internal Coordinator||Staff||View Only|
|Charge Coordination Fee|
|View Invoices||Their own agency invoices and other invoices if their officers are assigned to them||Their own coordinator invoices|
Their own agency invoices and other invoices if their officers are assigned to them
This capability is optional
|Their own coordinator invoices|
|Edit Invoices||Only their own agency invoices||Their own coordinator invoices|
|Create Estimate||Only their own agency jobs||Only their own coordinator jobs|
|Approve/Edit Officers||Only their own agency officers|
|Clients & Projects|
|Create/Manage Clients||Their own coordinator clients|
|Create/Manage Projects||Their own coordinator projects|
|Create/Edit Jobs||Only their own agency jobs||Their own coordinator jobs||Only their own agency jobs|
|Create Job Drafts||Only their own agency jobs||Their own coordinator jobs||Only their own agency jobs|
|View Job Drafts||Only their own agency jobs||Their own coordinator jobs||Only their own agency jobs|
|View Jobs||Their own jobs and other agencies' jobs if their Officers are assigned to them||Their own coordinator jobs||Only their own agency jobs|
|Overall edit of agency settings|
|Add organization Staff members|
|Create assignment rules|
|Get Reports||Only their own reports||Only their own reports||Only their own reports||View only|