Create an Event as an LEA

There are two main types of jobs you can create in RollKall, events (or one-time jobs) and recurring jobs. This article covers how to create an event.

For additional guidance on which type of job to create see our FAQs article.

Note that as you save sections throughout the job creation process, the Estimates box to the right fills in with information such as position rates and jurisdiction fees. See the article on Job Estimates for more details.

Additionally, the Save Draft button just below the Estimates box allows you to create the draft of a job for future editing and posting. Once you have filled out all required fields of a job, the button changes to the Save Job button.

To create an event in RollKall, you need to perform the following procedures:

Add General Job Information

Add Position(s) to the job

Add Invoicing Details

Perform Officer Fulfillment for this job

Add General Job Information

1. Click Jobs in the upper nav bar.
2. Click the New Job button in the top, right corner.
3. Enter a Job Name that is easy for you to remember.
4. Select the Client, Project, and Location for this job. If the client, project, or location are not already in the dropdowns, click New and enter information into the appropriate fields to add them to RollKall.
5. Select Event in the What type of job is this? field.
   Note: Events are the only job types that cannot be recurring. 
6. Enter a Job Description that tells the officer what you expect them to do. For example "Check in with the foreman to get your position."
7. Select the date of the event in the Job Date field.
8. Select the Client Contact. If the client contact is not already in the dropdown, click New and enter information into the appropriate fields to add the contact to RollKall.
   Note: A Client Contact is required if this is an RKPay job.
9. Select the Show Client Contact to Officer checkbox if you want the officer to see that information. This is especially important to select if officers need to meet with that contact at the job site.
10. In the Agency Supervisor field, select who should be contacted if someone needs to call off, needs more info, etc.
11. Select the Include Coordinators checkbox if you want your Agency's Coordinators included in the Agency Supervisor dropdown.
12. Click Continue.

Add Position(s) to the job

In this workflow, you'll be adding the basic information about each position first, and then adding in more specific details about each position. If you need more details about creating a multi-day event, click here.

Add Position basics

1. Enter a Position Name, for example "Traffic Enforcement."
2. Select how many officers you need of this type, and enter the hourly Rate for this position.
3. Enter the job Start and End times.
    If the end time is unknown, set it for the longest time that is reasonable.
4. Click the Add link. 
   A new section appears so you can add in more positions, if needed. 
5. Repeat steps 1-4 for all positions you want to add to this event. 
   Note: You can use the duplicate icon () to the right of a position, as a quick way to duplicate a position in a new row, which you can then edit, instead of starting with a blank position.

Add Position details

1. Click the pencil icon () to the right of a position in your list.
   The Edit Position modal opens with some of the position basics you added displayed in the modal.
2. You can update the Position name, the number of officers needed, rate and start and end times, if needed.
3. Select whether this should be a Flex Job.  Flex jobs allow officers to work any time within the specified hours. If you choose Yes, add a minimum time requirement the officer must work. 
4. Enter instructions for this position; for example "Provide general traffic control at intersection of FM 1863 and Highway 46."
5. Select whether this position is considered supervisory.
6. Select whether this position requires a minimum rank.
   Note: This function works by rank hierarchy. That means that if you select Corporal, then this position can be filled by only a corporal or above.
   The Restrict to this rank only checkbox ensures that the job can only be fulfilled by people of this rank.
7. Select whether this is a roving patrol position. 
   Note: You will be notified if the officer leaves the set radius.
8. Select whether additional equipment is required for this position. If so select the checkbox(es) for all applicable equipment types. 
   Note: Additional Equipment information and fees are maintained in your Agency Settings.
9. Select whether a vehicle is required for this position, If so, select the checkbox(es) for all applicable vehicle types.
10. Select whether you need officers with certain certifications (such as bicycle or motorcycle certifications; and you can add multiple certifications if needed). If you choose to add certifications, they will be added to the job’s details and while any officer will be able to see the job, they will be unable to apply if they aren’t certified in the appropriate areas.
11. Select the officer's Dress Type. If you have specific instructions regarding dress type, enter them into the field below the dropdown; for example "Bring your high vis vest."
12. Enter any additional requirements for this position in the Other Requirements field.
13. Click Save.
    If you have added multiple positions, repeat steps 1-13 for every position in your list.
14. Once you have added in all of the details for all of the positions in the event, click Continue.

Add Invoicing Details

1. Select whether you require the Client to prepay for the job.
2. Select who will send the invoice for the job to the Client. If it will be the Officer(s), select Officer and continue to step 3. If it will be the Agency, select Agency, then skip to step 6. 
3. Enter the fee you expect as a coordinator in the Set Coordination Fee field. This is a per hour fee.
4. Select the recipient of the invoice in the Billing Contact dropdown. If you need to add the contact, click New and add the contact's information.
5. To waive any jurisdiction fees, select the Waive Jurisdiction Fees checkbox.
6. Click Continue.
   
   

Create Applicant Restrictions for this job

Here you can select which law enforcement agencies you want to limit this job to.

1. Select No or Yes as appropriate. The following table provides the specifics for each option.

             2. Click Continue.

             3. Click Save Job  or Send Estimate as appropriate.
            Note: If you clicked Send Estimate, then complete the Job Estimate process.

At this point, the job has been created in RollKall. However, officers cannot sign up for the position(s) yet. You have two options:

If you created this job as an event and you need to make it recurring, you will need to create it, and then duplicate the event and make the appropriate changes to it.

At this point, the job has been created in RollKall. However, officers cannot sign up for the position(s) yet. You have two options:

• Click Assign Officers to manually select which officer(s) you wish to fill the position(s).
• Click Post Job to post this position to a chosen group of officers.