Edit and send invoices as an LEA

RollKall offers you the ability to review and edit officer invoices. Please be aware that if your department chooses to review and edit invoices, the client will not see the invoice until you choose to send it. This is an intermediate step that will become a part of your agency's workflow.

Should your department choose not to edit the invoices, officer invoices are sent directly to the client for review, approval, and payment.

Edit officer invoices

1. Click Payments in the navigation bar at the top of the page.
   Use the Filters button on the upper right side of the page to filter to the invoices you want, faster.
   
2. Click the Pending Review tab.
3. Find the invoice you want to edit, then click it to open it.
4. Click Edit Invoice on the right side of the page.
5. Click Edit in the popup for the Timecard and/or Fees rows as appropriate.
   
   
6. Make edits as needed:

• Click +Add Fee to add an Officer Miscellaneous Item, Jurisdiction Fee, or Jurisdiction Vehicle Fee; then provide fee details and click the green checkmark to the right of the line item to add it to the invoice.

7. Click the Save button to save your edits.
8. You can use the Notes field at the bottom of the page to add in any notes to the Client.

Send officer invoices

Remember to review and send invoices regularly.

Use the Filters button on the upper right side of the page to filter to the invoices you want, faster.

From the Payments tab, you can send invoices in two ways:

• To send a single invoice, find the invoice you want to send, then click Actions > Send Invoice on the right side of the row.
• To send multiple invoices, be certain you have filtered to and selected the appropriate invoices from the same Client. Then click Send Selected in the upper right Pending Review header bar. Finally, click the green Send to a Single Invoice button.