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Create a Recurring Job as a Coordinator

Linda Laggos
  • Updated

There are two main types of jobs you can create in RollKall, recurring and events (or one-time jobs). This article covers how to create a recurring job.

For additional guidance on which type of job to create see our FAQs article.

Note that as you save sections throughout the job creation process, the Estimates box to the right fills in with information such as position rates and jurisdiction fees. See the article on Job Estimates for more details.

Additionally, the Save Draft button just below the Estimates box allows you to create the draft of a job for future editing and posting. Once you have filled out all required fields of a job, the button changes to the Save Job button.

To create a job in RollKall, you need to perform the following procedures:

Add General Job Information

Add Position(s) to the job

Add Payment Details

Perform Officer Fulfillment for this job

 

Add General Job Information

  1. Click Jobs in the upper nav bar.
  2. Click the New Job button in the top, right corner.
  3. Enter a Job Name that is easy for you to remember.
  4. Select the Client, Project, and Location for this job. If the client, project, or location are not already in the dropdowns, click New and enter information into the appropriate fields to add them to RollKall.
  5. Select a Job Type.
    Note: Events are the only job types that cannot be recurring. 
  6. Enter a Job Description that tells the officer what you expect them to do. For example "Check in with the foreman to get your position."
  7. Enter the job Date and project Start and End times.
    key.png If the end time is unknown, set it for the longest time that is reasonable.
  8. Select Yes to indicate that the job is Recurring. If it is, select the repetition frequency and when the job ends: never, after # occurrences, or on a specific date.
    Note:  If you select anything other than Daily in the Repeats field, you’ll also be able to select the number of weeks and specific days of the week this job should repeat.
  9. Select the Client Contact. If the client contact is not already in the dropdowns, click New and enter information into the appropriate fields to add that individual to RollKall.
    Note: A Client Contact is required if this is an RKPay job.
  10. Select the Show Client Contact to Officer checkbox if you want the officer to see that information. This is especially important to select if officers need to meet with that contact at the job site.
  11. Click Continue.

 

Add Position(s) to the job

  1. Enter a Position Name, for example "Traffic Enforcement."
  2. Select how many officers you need of this type, and enter the hourly Rate for this position.
  3. Enter instructions for this position; for example "Provide general traffic control at intersection of FM 1863 and Highway 46."
  4. Select whether this position is considered supervisory.
  5. Select whether this position requires a minimum rank.
    Note: This function works by rank hierarchy. That means that if you select Corporal, then this position can be filled by only a corporal or above.
    The Restrict to this rank only checkbox ensures that the job can only be fulfilled by people of this rank.
  6. Select whether this is a roving patrol position. 
    Note: You will be notified if the officer leaves the set radius.
  7. Select whether a vehicle is required for this position, If so, select the checkbox(es) for all applicable vehicle types.
  8. Select the officer's Dress Type. If you have specific instructions regarding dress type, enter them into the field below the dropdown; for example "Bring your high vis vest."
  9. Enter any additional requirements for this position in the Other Requirements field.
  10. Click Save.
    To add more positions to this job, click Add position and repeat the steps in this section.

 

Add Payment Details

  1. Select whether this job will be paid via RKPay or Other Method (you pay all officers directly yourself). The following table provides the specifics for each option.
Option What you need to do next if you select this option
RKPay
  1. If you have an additional fee that you are charging as part of this invoice, then add the "Agency Fee". This is any additional hourly fee associated with this invoice that is not part of the regular department fees, i.e. vehicle fees, admin, workers comp, etc.
  2. Select the recipient of the invoice in the Billing Contact dropdown. If you need to add the contact, click New and add the contact's information.
Other Method
  1. Enter the payment method in the Payment Details field; for example "Check disbursed onsite."

     2. Click Continue.

 

Perform Officer Fulfillment for this job

This is where you select which law enforcement agencies you want to limit this job to.

  1. Select No or Yes as appropriate. The following table provides the specifics for each option.
Option What you need to do next if you select this option
Yes

This option allows you to select among agencies for job fulfillment. 

  1. In the Agency Requirements dropbox, select an agency or start typing the name of the agency to which you want to open up jobs.
  2. Select the agency name when it appears.
  3. In the field to its right, select how long you want jobs to be open to your selected agency. If you select Never, the agency will always see your job postings. If you select 2 days, for example, the chosen agency will be able to see the jobs 2 days before the job starts.
    To add more agencies to the list, click Add New Agency Requirements and repeat steps 1-3.

Common example scenarios:

      • If you only ever want jobs open to your agency, select your agency's name and Never in the field to its right. You won't need to select anything else in this entire section.
      • If you want jobs open to your agency and a secondary agency that sees the jobs 2 days before the job is scheduled to start, add both agencies in this upper area and select never. Then see the example below step 4.
  1. If there are other agencies you want to exclude from all jobs or limit their ability to see jobs to a certain timeframe, click Add New Excluded Agency and start typing the name of the agency. In the field to its right, if you select Never, the agency will never see your agency's job postings. If you select 2 days, for example, the chosen agency will not be able to see jobs until 2 days before the job starts.

Common example scenario:

      • If you have a secondary agency that you want to see jobs 2 days before the job starts, add the agency's name and select 2 days in the field to its right. Ensure you have added the agency to the top section and selected Never to its right as well. (See the second bullet under step 3.)
        To add more agencies to the list click Add New Excluded Agency and repeat step 4.
No

This option allows any officers from any agencies in RollKall to see this job, once posted, and be able to apply to it.

        2. Click Save Job or Send Estimate as appropriate.
            Note: If you clicked Send Estimate, then complete the Job Estimate process.

If you created this job as an event and you need to make it recurring, you will need to create it, and then duplicate the event and make the appropriate changes to it.

At this point, the job has been created in RollKall. However, officers cannot sign up for the position(s) yet. You have two options:

  • Click Assign Officers to manually select which officer(s) you wish to fill the position(s).
  • Click Post Job to post this position to a chosen group of officers.

 

 

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